Alumni Google Workspace and Email

Why is NJIT making changes to Google Workspace and Email for Alumni?

In the past, alumni have been allowed to maintain access to their ucid@njit.edu email address indefinitely. That practice was put in place at a time when personal email accounts were tied to internet service providers (ISP) and/or cost money. Changes to this practice needed to be made for security as well as evolving policy and licensing decisions made by our technology partners:

Changes to Google: Google has discontinued their unlimited storage policy. The new quotas are significantly reduced, inadequate, and required NJIT to purchase additional storage. Even with the additional storage, NJIT needs to reduce our storage footprint by 50%.
Security: Universities are increasingly targets for cyber attacks and protecting the data entrusted to us by our community is of utmost priority. NJIT alumni accounts in particular have regularly been targets of Phishing attacks.

Many universities are being forced to make similar changes (please see article here). We acknowledge that this may be a disruption. Our alumni are essential members of our community, please be assured that this decision was not taken lightly.

What will happen to my NJIT email and account?

Effective once your Google account has transitioned:

Alumni will be transitioned to email forwarding, where emails sent to the ucid@njit.edu email address will forward to an external email address of their choice.
Alumni will only be able to receive emails to ucid@njit.edu, but will not have the ability to send emails from ucid@njit.edu
Alumni users will no longer have access to their NJIT account and resources (including, but not limited to: email, Google storage, and Highlander Pipeline).

Can I pay for my own NJIT Google account and keep my NJIT.edu email open?

Unfortunately, Google is not offering an opt in/out solution for alumni who might want to keep their NJIT account. This is not just an NJIT issue but one that colleges and universities across the country are currently dealing with as a result of the change.

How do I export my data/storage from my NJIT account?

If you choose to transfer your data/files to another Google account you can use Google Transfer.
If you choose to export your data to use it with a service other than Google, account you can use Google Takeout

Expanded details for both types of exporting can be found here.

What if I don't have enough storage in my personal Google account when I try to transfer all of my data?

If your personal Google account does not have enough available storage space when you attempt to transfer your data you can visit http://one.google.com/ to review options for paying for additional storage.

How long will it take to transfer my data?

The Google Takeout/Transfer process can take weeks to complete depending on the amount of content to be transferred. If you haven't done so already, please complete your Takeout/Transfer as soon as possible to ensure it completes before the transition date.

Will I be able to send email from my ucid@njit.edu email address after the transition date?

Alumni will only be able to receive emails to ucid@njit.edu, but will not have the ability to send emails from ucid@njit.edu.

If I reply to an email that I received in my recovery email inbox, (but was sent to ucid@njit.edu), where will it look like my reply email is coming from?

Replies will appear as sending from your recovery email address (e.g. xyz@gmail.com), even if the original email was sent to ucid@njit.edu.

What happens to my storage, email, drive, photos, etc. after my account is transitioned to forwarding?

All storage space associated with transitioned accounts will be reclaimed by NJIT, therefore any associated information with these accounts will no longer be accessible by the original user. You are encouraged to backup your data during the transition period. Instructions to export your data can be found here.

What happens to my storage, email, drive, photos, etc.?

All storage space associated with accounts will be reclaimed by NJIT, therefore any associated information with these accounts will no longer be accessible by the original user. You are encouraged to backup your data during the transition period. Instructions to export your data can be found here.

What happens to files I have shared with other people?

You should work with your collaborators to establish who can take over ownership of the data and then transfer ownership to them. Another option is to transfer content to a shared drive giving collaborators (assuming they're NJIT account holders) appropriate access to the shared drive.

What happens to files people previously shared with me?

You will need the owner of the files to re-share with your new personal account.

What if I am currently sharing data through Google Drive with other collaborators?

For academic data: Speak to the faculty member with whom you worked (e.g., as a GSI or TA) to determine whether they'd like you to transfer ownership of any files and where best to store that data.
For research data: Speak with your research team to determine to whom ownership should be transferred and where best to store that data.

What happens to my connections to third-party apps and services?

If you have shared access to your NJIT Gmail account data with any third-party application, service, or website, or use your NJIT Gmail account to log in to a third-party application, service, or website, those connections will no longer work and you will need to associate them with another email account of your choice. Please refer to the Security section of My Google Account instructions (https://myaccount.google.com/security) to review your existing connections. Failure to review and optionally transition existing connections may result in a service disruption and/or data loss.

How can I set up/confirm my preferred forwarding address?

Your preferred forwarding address (also known as your “recovery email”) can be managed at https://myucid.njit.edu.

Click on “Manage Your UCID”
Enter your UCID password
You will be brought to the Personal Information page where you will see your Recovery Email on the top right of the table displayed.
This can be edited if you would like to specify a different recovery (forwarding) email address.

If you have never claimed your UCID instructions to do so can be found here.

I’ve never claimed my NJIT account, how do I do this?

In order to claim your account, please have the following information accessible:

Your NJIT ID #
Your date of birth
The last 4 digits of your social security number

Please visit https://myucid.njit.edu

Select the “Claim Your UCID” option
Complete the steps as prompted by the system to claim your account and reset your password.
Please visit https://myucid.njit.edu and select “Manage Your UCID”.
Login with your new password to validate your access

Additional resources:

How Higher Ed Institutions Are Responding to Google Storage Limits

Information Services and Technology