Faculty Success Guide

Digital Measures Activity Insight, the faculty activity reporting system used by NJIT, has a new name, Watermark Faculty Success. The new name, Watermark Faculty Success, more accurately reflects the purpose of the tool, which is to support faculty in documenting and tracking teaching, research, and service activities.

Each year faculty members are required to submit a report of their research, service, and teaching activities and accomplishments of the previous academic year in accordance with Sections 2.1.2 and 4.5.1 of the Faculty Handbook. The university leverages the Faculty Annual Report System (Faculty Success from Watermark) to facilitate this process. This guide will help you learn how to use Faculty Success, a tool used by NJIT to generate Faculty Annual Report.

Faculty having a large number of publications in electronic databases or websites (e.g. Scopus, Web of Science, Google Scholar, ResearchGate), or in a reference manager (e.g. EndNote, Mendeley, Latex) may wish to transfer these citations directly into Faculty Success, rather than typing them in individually. The NJIT's reference librarians are available to assist faculty in doing this. For further information or assistance, please get in touch with John Kromer, Associate University Librarian for Research & Engagement (john.kromer@njit.edu, 973-642-4397).

If you have questions that are not included in this tutorial, please email facultyreport@njit.edu. Would you please consult with your department for department-specific requirements? To go back to the Faculty Annual Report page, click here.

Faculty Success is not organized by a particular year. It is a continuing log of activities allowing a faculty member to enter "activities" (e.g., journal articles, grant submissions, service on a committee) as they occur during an academic year and not have to enter a year's worth of activities all at once. Entries made previously can be updated.

Step 1: Log in to Faculty Success

1. Navigate to https://www.digitalmeasures.com/login/njit/faculty.

2. Log in with your UCID and your UCID password.

Step 2: Review Basic Navigation Tools

When you first visit the Faculty Success page, spend a few minutes looking through the available sections and familiarize yourself with the navigation tools listed below. 

1. The Navigation Bar on the top of the screen displays three utilities: Activities, CV Imports, and Reports.

• Activities: Add or update information about the activities you accomplish.
• CV Imports: Build your CV in a few minutes.
• Reports: Run reports that have been custom-built for your campus or create your own reports.

2. The PasteBoard can be used to copy and paste text from another document. After adding text into the PasteBoard, you can select that text, click-and-hold on the text you selected, and drag that text into any field in the system to add that information.

3. The Search Tool helps you to find records. Click on the Search Tips button next to the Search Tool to learn how to use it.

4. Use “<" to return to a previous screen. If you use the back button on your browser, you could lose the information you intended to save.

5. To get more help, click on the "?" located in the top right corner. The question mark button allows you to submit suggestions on how to improve the system, questions about how to use it, and any errors you encounter while using it.

6. To log out, click on the login button located in the top right corner.

Remember to always save before exiting screen. The save buttons are located on the right top corner.

Step 3: Review and Add General Information

This is where you enter your personal information.

Review personal and contact information

1. Click Activities at the top menu.
2. Select Personal and Contact Information from the General Information section.
3. Check to ensure that your first name, last name, and email address are all entered correctly. You may also enter additional information, as directed by your department & college.
4. When finished, click the Save button located at the top right corner.

Review Administrative Information

1. After you’ve reviewed your personal information, select Permanent Data from the General Information section.
2. Review all Permanent Data information and ensure they are correct.
3. Review all Yearly Data information and ensure everything is entered correctly.
4. Open Academic, Government, Military, and Professional Positions. Click on Add New button located on the left top corner to add a new position. Enter the applicable fields.
5. When finished, click Save at the top of the page, or click Save + Add Another. If you don't make any changes use “<"next to return to a previous screen.

Add Award Information

1. Select Awards and Honors.
2. Click on the Add New button to add a new accomplishment.
3. Enter the applicable fields and be as descriptive as possible.
4. Enter the Date Received. (Enter at least a year to save your information.)
5. When finished, click Save at the top of the page, or click Save + Add Another. Then, click on the back arrow next to Awards and Honors to return to the General Information section.

Review/Add Education Information 

1. Select Education. Data in this section are automatically imported from Banner.
2. Review all data to make sure that it is correct and go back to the Activities page.

Use the same procedures as above to open all sections in this category, review them and add new items if needed. If you find errors, email facultyreport@njit.edu.

Step 4: Add Teaching information

This is where you document your teaching for the period under review. You may not need to add information for each activity. Would you please consult with your department for department-specific requirements?

Add Academic Advising Information

1. Select Academic Advising from the Teaching section on the Activities page.
2. Click Add New Item to add an academic advising entry.
3. Enter all required and applicable fields.
4. Upload supporting documentation or student’s evaluation of academic advising. To add another file, click Add Row.
5. When finished, click Save at the top of the page, or click Save + Add Another. Then, click on the back arrow next to Academic Advising to return to the Teaching section.

Use the same procedures as above to open all sections in this category, review them and add new items if needed. If you find errors, email facultyreport@njit.edu.

Add Scheduled Teaching Information

Data in this section are automatically imported from Banner. Data appears sometime in late October or early November, and grade distributions are added shortly after grades are final. Faculty are not permitted to add or remove courses from this list. Advising sessions are not added to the Scheduled Teaching section. You can add them manually in the Academic Advising section.

If you would like to exclude a course that has been automatically imported into Faculty Success from Banner, click on the course found in the item list. When the course opens, select the Exclude box at the top of the page and click Save. Doing so will exclude the selected course from your annual faculty productivity report.

Step 5: Add Scholarship & Research information 

This is where you document your research for the period under review.

There will be opportunities to identify co-authors, co-presenters, or other collaborators in some sections, such as Intellectual Contributions. When you hit the “+ Add Row” button in these sections, you will see yourself populated as the 1st Author. The first faculty member entering an activity can add additional authors, presenters, investigators, etc., to the Faculty Success entry. When adding the second individual, you can select the individual's name from a drop‐down list of NJIT faculty. The activity entry will also be included as part of the second person's list of activities when this is done. The second person's activity list will clearly indicate the first person entered the activity. Only the first person entering the activity can make edits and corrections to the activity. If the second person saw an error or something needing correction, s/he should contact the first person who originally entered the activity. Note non‐NJIT faculty can also be added as authors, presenters, investigators, etc.

Add Publications

1. To add any intellectual publications you’ve been a part of, Select Intellectual Contributions.
2. Click Add New Item to add your contributions. Alternatively, you can click Import and upload files from a database or third-party service (see next paragraph for instructions).
3. Fill out this section to the best of your ability, with as much as you need to document the publication. Select the Publication & Contribution Type, its Status, and enter the Title.
4. Enter contributor information in order of responsibility. By default, you will be listed as the first author. To add more than one contributor, click Add Row. To re-order the list of contributors, click and drag the boxes.
5. Enter as much information as necessary to identify your publication. Check with your department chair or faculty evaluation committee if you have any questions about what information is required. Upload all applicable supporting documents.​
6. When you are finished, click Save or Save + Add Another at the top of the page.
7. Upload a reprint of an article or the original report you created that was used to create an online article under the Supporting Documents section. Don’t skip this step.
8. If you do not provide a date for a given publication, the system will not be able to include it in your faculty productivity report. It would be best not to create an entry for each stage of a publication’s life. Instead, you should create one entry and update the dates as significant events (creation, submission, acceptance, publication) occur.

Import Publications

1. When you return to the Intellectual Contributions on the main page, you will see an Import button at the top of the page (next to the Add New button). This option will walk you through the process of importing all publications found in your name through one of the databases or from a service such as Google Scholar. This is useful for filling out your entire publication history if you choose to do so.

There are two ways to import publication:

• Click on the Choose File button to upload the file for the BibTex file (EndNote, Mendeley, HeinOnline, Google Scholar, RefWorks, Zotero).
• For direct access integration - import from a Third Party (Crossref, PubMed, Scopus), select the service, enter search criteria and click on the Search button. 

2. When finished, click on the back arrow next to Intellectual Contributions to return to the Scholarship & Research section.

For more information about how to import publications go to www.digitalmeasures.com/activity-insight/docs/directdataimports/.

Add Professional Presentations

1. Click Presentations.
2. Click Add New Item to add a presentation entry.
3. Select the Presentation Type, enter the Conference & Meeting Name, Sponsoring Organization, and other applicable information.
4. Your name will already be listed as the first presenter. To add another presenter, click +Add Row.
5. Please provide additional information about your presentation and upload a digital copy of it.
6. Attach any supporting files. Then, enter the Date you completed the presentation. Note: If you do not provide a date for the presentation (At least a year), the system will not be able to include it in your faculty productivity report. 
7. When finished, click Save or Save + Add Another at the top of the page. Then, click on the back arrow next to Presentations to return to the Activities menu.

Step 6: Add Service information

This is where you document your service for the period under review.

1. Select one of the sections from the Service section on the Activities page. These sections allow you to report on any service you’ve done for the public at large.
2. Click Add New to add a service entry.
3. Enter information about your service, where applicable.
4. Enter additional information about your service, including descriptions of your responsibilities and accomplishments.
5. Upload supporting documentation that outlines your service accomplishments. If uploading more than one document, click Add Row.
6. Enter a Start and End Date for the service entry. If you only served for one day, leave the Start Date blank. If you have started but not completed service, leave the End Date blank.
7. When finished, click Save or Save +Add Another at the top of the page. Then, click on the back arrow next to Public Service, Community Engagement, Outreach to return to the Activities page.

Reports

There are two ways to generate reports: Rapid Reports and Run Reports. To use the Rapid Reports feature, you will click on Rapid Reports at the top right of the page. To use the Run Reports feature, you will select Reports in the maroon margin at the top left of the screen. Both of these features will contain the same report templates; however, Reports will allow you to create an Adhoc Report.

Information for a particular annual report is extracted by date, i.e., activities that occurred between 9/1/2018 ‐ 8/31/2019 cover an annual report for one year, and activities that occur between 9/1/2019 ‐ 8/31/2020 are covered in the following year's annual report. Note activities entered that cross multiple academic years will be reflected in multiple annual reports. Entering dates correctly is important to the process.

Rapid Reports This provides a way to quickly and easily run simple reports on the data in the system. By enabling you to run reports from the same pages into which you enter data, Rapid Reports gives you the ability to see the effect that the data you enter has on your reports.

To Run a Report:

1. Click on the Rapid Reports tab on the upper right-hand side of the screen.
2. Select the report you want to run, and add the start and end date for the report.
3. Click on the Run Report button. When you receive the message to open or save, click on the Open button. The report will then open in a Word document.
4. When it opens, you will have to click on the Enable Editing button at the top of the page to be able to make any revisions or save the document.
5. Save the document to your computer.

Important: Changing the data in a report does not change the data inside The Faculty Success System.

Introduction to Reporting Using Activity Insight

• Manage your Activities - Add or update your personal information and any other information about the activities, such as publications, presentations, awards, and other activities as they occur.
• Import your Publications - Connect to third-party databases like PubMed, Web of Science, and Crossref or import from a BibTeX file.  
  • How do I Export Publications to a BibTeX File?
  • What is BibTeX?
• Customize your CV - (video) - Upload your own copy of a CV.
• Run Custom Reports - Run reports that have been custom-built for your campus.

If you have any questions, please email facultyreport@njit.edu

To access Faculty Success as an administrator, please log in using the following link: http://www.digitalmeasures.com/login/njit/faculty/authentication/authenticateShibboleth.do. Alternatively, you can navigate to the NJIT Highlander Pipeline website (my.njit.edu), locate the Faculty Services card, and then click on the Faculty Success link.

The top menu (see the image below) displays administrator tools that you can use to manage users, create reports, and from the Tools menu, view user statistics and security:

Manage Data

Use the Manage Data to search for a user and edit their profile. 

1. Type the user’s last name in the User text box and click Continue.

2. You will then be directed to the user dashboard, where you can initiate changes.

3. You can also click on the Manage Administrative Data for Users to open the sub-menu and click Continue to edit individual user data.

4. Select the user you wish to view and click Edit to make changes. Do not use the Copy Forward link. 

Reports:

From the Reports menu, you can view or create new reports.

Tools - Users and Security

• Select the user and click on the Edit icon to see user information.

• Click the Manage Data icon to make changes to the user dashboard.

Additional administrative resources from Watermark:

1. Searching and Managing User Accounts

2. Usage Statistics

As a College Limited Administrator, you can access the resources listed below:

• Manage Data: Read/Write: Enter or manage other users' teaching, research, and service activities, including hidden and read-only fields.

• CV Imports: Access the CV Imports tool for yourself or for faculty whose data you manage. Upload a current Vita and drag and drop details of your activities into the relevant screens and fields.

• Full-Service Reports: Run reports based on templates created by Watermark. Report templates can be restricted to specific units - college or department - if they should only appear to users assigned to specific units or only include faculty assigned to specific units. If you need help creating a new report, please email your request to facultyreport@njit.edu.

• Self-Service Reports: Export Data: Query the data in the solution using the parameters you identify. This permission can also be toggled to either include the ability to include hidden fields in report output or exclude this access for a given security role.

• Self-Service Reports: Formatted: Run reports based on templates created by Watermark. Report templates can be restricted to specific units - college or department - if they should only appear to users assigned to specific units or only include faculty assigned to specific units. If you need help creating a new report, please email your request to facultyreport@njit.edu.

• Usage Statistics: View statistics on the use of Faculty Success by your users. These include the number of logins and the number of records added or edited. You can also download Audit Logs.

• Users and Security: Create new users, edit, enable/disable, or delete existing user accounts. View security role details and associated users. The university Administrator can also see a comprehensive list of custom reports and the security roles to which they are available.

Faculty Success Admin training.pdf

Faculty Success Admin training.pdf