WebEx @ NJIT

WebEx is a desktop conferencing system that allows for live, two-way interaction between participants. No specialized software, beyond current versions of JAVA, needs to be installed for this web based application, which allows voice, video, and desktop sharing. The service is compatible with: PC, MAC, iPad, iPhones, and Android and Windows phones. Its applications are nearly endless: online office hours, emergency class meetings, project work, remotely bringing a guest speaker into your class, thesis defenses, etc.

Note: Cisco has updated WebEx, NJIT's desktop conferencing software, to version 33.2. This version will bring new changes to the WebEx Experience. This includes:

  • New User Interface: Users should see a new streamlined and more simplistic view. The new interface supports up to viewing 25 video participants in a 5x5 row.
  • No Download Required: First-time users have the option to join a WebEx meeting immediately without having to download the WebEx desktop client.
  • Ability to stream to Facebook Live: Hosts of WebEx can stream their meeting through Facebook Live.
  • New Admin Interface: The WebEx website will have a new streamlined and simple interface for meeting hosts.

How it works is simple: A ‘Host’ creates the sessions and forwards the web link to the participants. Then all a participant needs to do is to click on the link to enter the session. At a minimum, the host needs a headset/microphone and ideally should also have a webcam. If a participant doesn’t have any of these, they can still communicate via a text chat option. A wired internet connection always works better than Wi­Fi

You will need an account to host a session, but you do NOT need one to participate. NJIT Faculty and Staff are eligible to obtain a host account. Since the number of accounts is limited, each one needs to be individually approved. You may request a WebEx account online or by phone through the IST Service Desk (servicedesk.njit.edu). Please allow 24­-48 hours for your request to be processed.

Once you have your account, you can log into the NJIT WebEx site at njit.webex.com with your NJIT UCID and password. Click on Meeting Center and you are good to go!

Getting Started with WebEx.pdf - Click here for a quick overview of 'Personal Room' as well as other WebEx features.

Scheduling a WebEx Meeting.pdf - Click here to view an overview on creating a WebEx Meeting.

Hosting a WebEx Meeting.pdf -This document takes the host's perspective for starting and managing the session.

Participating in a WebEx Meeting.pdf - This link offers detailed directions for the participants in a WebEx meeting, specifically on how to set up the displays and audio connections/options.

Recordings -­ Webex recordings are now automatically uploaded to the Kaltura media repository site under your UCID. Kaltura will perform a conversion and make the recording readily available for streaming through its MoodleRooms integration. If you are not familiar with Kaltura, please email instruction@njit.edu and one of our Instructional Designers will assist you in getting started on that site (Note that there is also a STREAMING and DOWNLOAD version still available on the Webex site; however, those tend to require a great deal of bandwidth and computing resources to manage).

How Do I ......? - These are a series of great short tutorials that WebEx has created, which review various steps & processes of a 'Meeting' in great detail. Select the videos found in the 'Meeting Center' section. Note that for audio connectivity, we predominantly use the 'Integrated VOIP' option.

NJIT WEBEX SITE - njit.webex.com.

NEED HELP/TRAINING? – Go to the IST Service Desk at (servicedesk.njit.edu).



Last Updated: February 28, 2020