Webex and Google Calendar | Information Services and Technology

Webex video conference can be added to your Webmail by Google Calendar meeting/event. To do this, you can use the NJIT Webex website (njit.webex.com) or Google Calendar directly. Please read the information below for each option to learn how to reschedule or delete meetings.

1. Use the NJIT Webex site https://njit.webex.com/ to create the video conference. Webex will automatically create a meeting entry in the Google Calendar. Any changes to the meeting or deletion should be done from the Webex website, not from Webmail by Google calendar. To learn how to create a video conference using WebEx go to https://ist.njit.edu/webex-video-tutorials.

What will happen when the meeting is changed or deleted from the Webex website?

When the owner deletes the Webex meeting from the WebEx site, both the owner's and the invitee's meetings are deleted. The owner can notify all attendees that the meeting is canceled.
When the owner changes the date/time of a meeting from the Webex site, a notification will be sent to the user, and the calendar will be updated.

What will happen when the meeting is changed or deleted in Webmail by Google Calendar? ( This option is not recommended)

When the owner deletes the Webex meeting using the Google Calendar, the owner's meeting is deleted, but the invitee still has the calendar invite on his/her calendar. Notification is not sent to users.
When the owner changes the date/time of a meeting using the Google Calendar, a notification will be displayed letting the owner know that only his calendar will be changed.

Recommendation: When the njit.webex.com website was used to create a video conference/meeting, the njit.webex.com should be used to make changes or delete the meeting.

2. Use Google Calendar with Cisco Webex Chrome Extension to create a meeting with video conferencing.

How to add Cisco Webex Chrome Extension to the Webmail by Google Calendar?

Go to https://ist.njit.edu/cisco-webex-chrome-extension to learn how to add the Cisco Webex extension to the calendar.

What will happen when the meeting is changed or deleted in Google Calendar using Cisco Webex Chrome Extension?

When the owner deletes the Webex meeting from Google Calendar, it is automatically deleted from the invitee calendar, and a notification is sent.
When the owner changes the Webex meeting to another day/time, the meeting is updated on the invitee calendar, and a notification is sent.

Known Issues and Limitations for Cisco Webex Meetings for Google Calendar for G Suite.