WebEx Video Tutorials | Information Services and Technology

What do you need to know to run your online class/meeting successfully?

First Time Using WebEx - How to use WebEx for the first time, including personal rooms, audio options, setting, etc.
Scheduling Webex Meetings (ver.40.10) - An overview of how to schedule a WebEx meeting.
Having Trouble Joining WebEx Meetings - How to avoid being placed into a lobby of a personal room.
Sharing Your Screen in WebEx - Sharing screen vs. sharing application.
Breakouts and Cohosts in Meeting Center - An overview of breakouts session and how to add a co-host to the meeting.
Whiteboards and Annotation Tools in WebEx - How to share a whiteboard and annotate.
WebEx Recording Tutorial - All about recording in WebEx.
How to Retrieve WebEx Meeting Reports? - Instructions on how to check attendance using WebEx.
WebEx Polling Tutorial - Overview of pooling tools.
Scheduling and Hosting WebEx Events - How to host an event using WebEx.
Allowing Non-NJIT Participants in Your Meetings - Learn how to change the way your guests join the WebEx meeting.
Changing Your Meeting Views - How to hide people who don't turn their video on, lock the view, change panes, etc.
WebEx Updates for Non-Instructional Users - New updates to WebEx explained.
Meeting Moderation Tools in WebEx - How to mute/unmute participants, expel participants back to the lobby, etc.

What do you need to know to run WebEx in Converged classrooms successfully?

Cisco Classroom - How to start a WebEx meeting in a Cisco classroom?
Owl Classroom - An overview of connecting to a WebEx meeting in an Owl room.

WebEx on mobile devices

Signing into the WebEx App using iPad.
Signing into the WebEx App using Android.

Video Tutorials List:

1. First Time Using WebEx.mp4

0:10 - Sign in to your account at njit.webex.com
0:25 - Start your personal Room
0:30 - Add WebEx chrome extension (if applicable)
0:50 - Review of the desktop app settings BEFORE joining your personal room (Mute/Unmute, start the video, audio options, settings)
0:58 - Mute/Unmute
1:01 - Start video
1:03 - Audio options
1:59 - Settings (Speaker and Microphone)
2:45 - Turn your video on
2:58 - Start/Join your meeting
3:12 - Share content
3:43 - Record your meeting

2. Scheduling WebEx Meetings (ver.40.10).mp4

0:12 - Schedule a meeting
0:56 - New co-hosting option
1:30 - Advanced options
1:34 - Audio connection options
1:43 - Entry/exit tone options
1:53 - Mute attendees
3:11 - Scheduling options
3:13 - Extra co-host options
4:28 - Automatic recording
4:34 - Excluding password
4:41 - Breakout sessions
4:50 - Unlocked meetings
5:40 - Registration
5:50 - Email reminder
5:54 - Edit meeting options
5:59 - Edit attendee privileges
6:28 - Meeting templates

3. Having Trouble Joining WebEx Meetings.mp4

0:17 - Default settings for joining WebEx meetings
0:30 - The difference between personal rooms and scheduled meetings
0:43 - How to avoid being placed into a lobby of a personal room

4. Sharing Your Screen WebEx.mp4

0:09 - Sign in to your account at njit.webex.com
0:20 - Start a WebEx meeting
1:20 - Sharing content
1:25 - Optimize for text and images vs. optimize for motion and videos
1:37 - Sharing screen vs. sharing applications
1:57 - Toolbar and extra windows when you start sharing content
2:05 - The toolbar
2:32 - Additional windows (chat, participants, participant video(s))
3:01 - Sharing PowerPoint presentations and other windows in WebEx

5. Breakouts and Cohosts in Meeting Center.mp4

0:17 - What are meeting co-hosts?
0:23 - How do I make an attendee a co-host?
1:19 - Breakouts
1:31 - How to turn on breakouts during a meeting
1:48 - Creating and configuring breakout assignments
3:01 - How to move/exchange a student to another breakout room
3:51 - Breakout session assignment settings
5:34 - When you start the breakout rooms
5:45 - What a breakout room looks like
6:30 - Cisco room compatibility
7:32 - Options while the breakouts are active

6. Whiteboards and Annotation Tools in WebEx.mp4

0:22 - Start a meeting
0:53 - How to share a whiteboard
1:29 - How to share additional whiteboards
1:44 - Whiteboard toolbar options
3:47 - Saving your whiteboard
4:56 - How to annotate the content you're sharing
6:08 - How to save a window you annotated

7. WebEx Recording Tutorial.mp4

0:20 - Start a meeting
1:05 - Recording tool
1:38 - Record on my computer
2:06 - Record to cloud
3:08 - Recording tool controls (Pause/Stop)
4:24 - Where do you find your recordings (Cloud)?

8. How to Retrieve WebEx Meeting Reports.mp4

0:10 - Sign in to your account at njit.webex.com
0:19 - Go to My Reports
0:32 - How to check for attendance
1:20 - How to download attendance as an excel spreadsheet

9. WebEx Polling Tutorial.mp4

0:17 - Start your WebEx meeting
0:42 - Turn on the polling tool
1:13 - Using the polling tool
1:28 - Types of questions available to ask
2:25 - Question options (time to respond)
3:07 - Answer tracking
3:53 - Saving poll
4:34 - Show poll results
5:03 - Start a new poll, close polling, open an existing poll
5:34 - Looking at saved poll results

10. Scheduling and Hosting WebEx Events.mp4

0:10 - Sign in to your account at njit.webex.com
0:17 - Scheduling through WebEx events
0:28 - WebEx events scheduling details
0:37 - Basic information
1:18 - Date & time
1:49 - Audio conference settings
2:12 - Event description & options
3:18 - Attendees & registration
6:13 - Presenters & panelists (includes alternate hosts)
7:30 - Panelist link vs. attendee link
8:35 - Email messages
8:58 - Schedule this event, send event emails
9:24 - Event page
10:46 - Manage registrations
11:00 - Edit event
11:25 - What it's like to be in the event
12:20 - Changing what panels are available in the event
13:05 - Changing an attendee to a panelist or expelling an attendee (Could be called just attendee management)
13:56 - Starting/ending practice sessions
14:35 - Locking events, recording events, sharing content

11. Allowing Non-NJIT Participants in Your Meetings.mp4

0:30 - Sign in to your account at njit.webex.com
0:35 - Go to your meetings page
0:40 - Edit your scheduled meeting
0:53 - Change the way your guests join
1:50 - What to do when you’re scheduling a new meeting

12. Changing Your Meeting Views.mp4

0:27 - How to hide people who don't turn their video on
1:20 - How to lock my view on a participant
1:41 - Locking video view (using thumbnail)
2:33 - Getting rid of additional panels
2:51 - How to change your view while someone is sharing content

13. WebEx Updates for Non-InstructionalUsers.mp4

0:20 - New updates explained
0:29 - Mute attendees
2:14 - Co-hosts

14. Meeting Moderation Tools in WebEx.mp4

0:30 - Muting participants
1:56 - Mute & Request to Unmute
2:34 - Global mute buttons/options
2:51 - More options - Mute on entry & Allow attendees to Unmute themselves
4:26 - Participant menu bar - mute options and Entry & Exit tones
5:08 - Expelling or moving participating to the lobby
6:04 - Locking/Unlocking a meeting (Keeping expelling participants out)
7:05 - Participants raising hands

Converged Classrooms Video Tutorials:

Cisco Classroom .mp4

0:12 - Connecting to a video system through your WebEx meeting
0:22 - What to do if WebEx can’t find the video system
1:04 - What the classroom touch panel looks like when connecting to a Cisco room
1:15 - Duplicate video view in the meeting window
1:20 - What the Cisco room camera sees
1:25 - Touch panel camera controls
1:43 - Screen sharing to the projector

2. Owl Classroom.mp4

0:03 - Turning on the projection system
0:19 - Setting up your laptop
0:37 - Visualizers
0:55 - Using an MTSS provided laptop
1:07 - Going to your WebEx account & starting a meeting
1:30 - Device selection in WebEx

WebEx on Mobile Devices Tutorials:

1. Signing into the Webex App (iPadOS 14.3, Webex Meet app v.41.1.1).mp4

2. Signing into the Webex App (Android Webex Meet app v.41.1.1).mp4