NJIT Identification Number (NJIT-ID)

1: What is an NJIT-ID?
2: Why is an NJIT-ID needed?
3: Must I still supply my social security number?
4: How will NJIT protect the confidentiality of my Social Security Number?
5: How does the NJIT-ID work?
6: Is my NJIT-ID confidential?
7: Should I memorize my NJIT-ID number?
8: When did the use of the NJIT-ID begin?
9: I am not a student at NJIT, but am a faculty or staff member. Do I need an NJIT-ID?
10: I am a graduate student teaching a course at NJIT. Do I have an NJIT-ID as a faculty identifier?
11: What is the difference between an NJIT-ID and the UCID (University Computing ID)?

 

1: What is an NJIT-ID?

 

The NJIT-ID is an 8-digit number that is automatically assigned to all student, employee, and alumni records. The same number is used across all university information systems to uniquely identify persons. All NJIT-ID numbers will begin with the number “2” and be of the form “2xx-xx-xxx”. There is no other significance to the number. For students, NJIT-IDs are assigned as soon as you are admitted to the university.
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2: Why is an NJIT-ID needed?

The main purpose of an NJIT-ID is to minimize the use of Social Security numbers (SSNs). The widespread use of SSN as “identifiers” presents unnecessary risk of identity theft to students, faculty, staff, and alumni. Although NJIT still needs to uniquely identify individuals in its information systems, an SSN is not necessary for most business transactions and internal reporting purposes.
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3: Must I still supply my social security number?

YES. It is standard business practice in the admissions process to request a Social Security number (SSN). SSNs are still required for some financial aid purposes, for student employment, and for federal 1098-T reporting. If you elect not to provide a social security number, you may not be eligible for financial aid, for student employment, or for some income tax benefits provided by the Taxpayer Relief Act of 1997 with Hope Scholarship and Lifelong Learning credits. If you do not have an SSN , you are assigned a temporary 9-digit number that will be changed to a Social Security number once you obtain a valid one from the U. S. government (1-800-772-1213).
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4: How will NJIT protect the confidentiality of my Social Security Number?

SSN’s will only be disclosed to those university employees who have legitimate business reasons for its use. SSN’s will not appear on routine computer screens, class rosters, or other routine listings. There should be no need for students to provide a social security number for the conduct of routine university business transactions (e.g. registration, library, parking, etc.).
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5: How does the NJIT-ID work?

The NJIT-ID is an 8-digit number that is automatically assigned to all student, employee, and alumni records. The same number is used across all university information systems to uniquely identity persons. All NJIT-ID numbers will begin with the number “2” and be of the form “2xx-xx-xxx”. There is no other significance to the number.
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6: Is my NJIT-ID confidential?

Within the university, and where appropriate, your NJIT-ID is used on special reports (e.g., faculty class lists) along with your name as a means of further identification. Its only significance is to uniquely identify members of the university community. Externally, your NJIT-ID is treated as a confidential identifier and is never released on any public documents (e.g., graduation lists). Under the Family Educational Rights and Privacy Act (FERPA), your NJIT-ID is not considered part of directory information. Because your NJIT-ID is considered a confidential identifier for external purposes, it does not appear on your NJIT ID card.
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7: Should I memorize my NJIT-ID number?

We encourage you to commit your NJIT-ID to memory. Use of your NJIT-ID will eliminate the need for you to provide your Social Security number (SSN) for routine business transactions with university offices. If you cannot recall your NJIT-ID, university offices can still retrieve your SIS records using your SSN; however, your SSN will not be displayed on any computer screens or routine reports used by university offices. If you can recall neither your NJIT-ID nor your SSN, university offices can retrieve your SIS records using a “Name Search.” Be aware, though, that the Name Search requires additional identification, such as your date of birth, and is significantly more time consuming for everyone.
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8: When did the use of the NJIT-ID begin?

The NJIT-ID began being assigned to all Student Information System (SIS) records during the month of July, 2004. Although SSNs will continue to be maintained in SIS, access to them will be restricted. At the same time, systems such as vehicle registration, use of the library, food service, and more were also converted on a gradual basis. NJIT-IDs are assigned at the time of entry into admissions.
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9: I am not a student at NJIT, but am a faculty or staff member. Do I need an NJIT-ID?

In addition to students, faculty and others assigned to teach courses at NJIT are also assigned an “NJIT-ID”, replacing use of the social-security number as a “faculty identifier” in SIS. This links back to the university’s human resource system (HRS) which was converted to use the “NJIT-ID” during the spring of 2005. Faculty and others teaching courses at the university will need their “NJIT-ID” for routine university business. HRS will use the same “NJIT-ID” that was assigned to students and those teaching courses as was assigned in SIS.
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10: I am a graduate student teaching a course at NJIT. Do I have an NJIT-ID as a faculty identifier?

No. Your NJIT-ID is the same for both faculty and student purposes.
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11: What is the difference between an NJIT-ID and the UCID (University Computing ID)?

The UCID (University Computing ID), very often the same as your surname, is used as a single identifier for university computing systems. Your UCID and UCID password provide access to systems such as Highlander Pipeline, the university portal, and other computer systems, while your NJIT-ID does not Your NJIT-ID provides identification for routine business transactions among university offices, such as registration, financial aid, and more.The UCID also serves as a default e-mail address for faculty, students, staff, and alumni. Most student and alumni UCID’s currently consist of initials followed by a number and are much more recognizable as an e-mail address than the 8-digit random number known as your NJIT-ID.
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Last Updated: September 25, 2014