NJIT provides multiple options for an electronic presence (E-presence) for organizational websites for departments, student organizations, Greeks, and other affiliated organizations.
- NJIT Google Groups – an easily manageable email list
- NJIT Google Sites – web page creation with drag-n-drop ease
- AFS web space – an area for the creation of a student organization website from the ground up with advanced options (only for sanctioned student organizations)
- NJIT on Facebook – an NJIT specific area of Facebook that allows you to create a page (called a “discussion”) within Facebook’s NJIT area that is dedicated to your student organization
Information about E-presence collaboration tools:
- Student organizations, old or new, should consider becoming sanctioned by the GSA, Student Senate, or Inter Fraternity & Sorority Council (IFSC).
- Advantages:
- shorter and easier-to-remember URL and email address, a.k.a. "vanity addresses" (e.g., http://clubs.njit.edu/chess, chess@njit.edu)
- can request AFS webspace via the Senate, GSA, or IFSC
- Non-sanctioned organizations must use a longer and less-friendly URL and email address and cannot request AFS web space.
- Advantages:
- Sanctioned or not, however, ANY NJIT STUDENT can create a Google Group, Google Site or Facebook Group for themselves or a Senate or GSA club, or a Greek organization.
- It is important to note that between any of the aforementioned NJIT E-presence solutions (Google Groups, Google Sites, AFS webspace, NJIT on Facebook), no data transfer is possible.
- There will be privacy and security measures in place like modifying levels of access and controls, which is ideal for student organizations. For example, you may choose to allow the world to view your Google Group, Google Site, or AFS webspace, limit viewing access to only the NJIT community, or limit access to group members only.
For help with any Google E-presence solution, please review the NJIT Google website or look within each E-presence solutions' web HELP link(s). Contact the IST Service Desk if you are unable to resolve your issue(s).
To establish desired E-presence, please follow the steps below:
1. Create desired E-presence solution (You can create an E-presence whether or not you plan to be sanctioned, or while you are being sanctioned. Sanctioned organizations can receive vanity addresses that are shorter and easier-to-remember):
- NJIT-specific Google Groups - log into your Webmail by Google account and click the More... link and then Groups
- NJIT-specific Google Sites - log into your Webmail by Google account and click the Sites link
- AFS web space - request through the Student Senate, GSA, or IFSC (must be sanctioned first)
- NJIT on Facebook - log into your Facebook account and navigate to the NJIT on Facebook area
2. Get sanctioned by the Student Senate, GSA, or IFSC.
Students that desire to have their new or existing student organization sanctioned must contact Senate, GSA or IFSC for approval.
- Senate or GSA representative will contact the IST Service Desk to register your sanctioned student organization.
The following information about the organization administrator and optional "vanity name" must be provided to the Senate, GSA or IFSC representative:
- Full name
- UCID
- Daytime phone #
- NJIT email address
NJIT's "vanity addresses" naming conventions:
For the clubs.njit.edu/< vanity name> that <name> must be:
- Between 3 and 20 characters
- Directly relatable to the club name or shorthand/acronym (e.g. chess Club would not get /rook)
- Alphanumeric (no dashes, special characters or spaces)
- All lowercase
- “Club” is assumed. /chess is ok, /chessclub is not
- No grammar articles like “the” or “an”
- No “NJIT” (e.g. no /njitactuarialsociety)
- Abbreviations/acronyms are ok if approved by Senate/GSA/IFSC and University Web Services
3. Your "vanity addresses" (e.g., chess@njit.edu, http://clubs.njit.edu/chess, http://greeks.njit.edu/lambdathetaalpha, and http://associations.njit.edu/ieee) will be issued to the student organization administrator.
Comparison Matrix
